Email Marketing
Using email to start and grow relationships is easy. It is an inexpensive way to reach out to supporters on a regular basis with informative and inspiring messages. Doing this can help your municipality or organization build an engaged community that helps to promote your mission, fundraising, and special events.
Sample Emails
Subject: Help Us Make History | Give 250 Connecticut
[Salutation],
Have you dreamed of making history? Of course, we all have. And now we have a chance to be a part of Connecticut's day of giving - an opportunity to unite our community around a cause in which we truly believe and help America 250 | CT planners connect to the larger community.
We need your help! Please join our campaign and help us reach our goal of $xxxx and xxx donors! We need you to tell your friends and family members about the important work we do and ask them to join us in helping to make a difference.
Get ready to give! On October 27-31, visit give250ct.org and make a donation to us and/or to any of the great participating municipalities or affiliates in Connecticut. All giving will end at 7 PM on October 31, so make sure to get your gift in on time!
Questions? If you have any questions or would like more information, let us know. [Add your contact information]. Thank you in advance for your generosity to our [municipality or organization]!
Subject: Ready to Lend a Helping Hand? | Give 250 Connecticut
[Salutation],
We’re counting down the days to October 27-31 and Give 250 Connecticut. We need your help to make our campaign a success, and we’ve included a few easy ways that you can support us.
Share and share alike. Online days of giving are successful because of our own networks. Help us grow our network by sending this email to your network and ask your friends to do the same.
Be socially (media) active. Use your social media networks: post on Facebook or Instagram and share your love for your particular passion, whether it’s education, health care, animals, or the arts. Ask others to do the same.
Become a fundraising champion. Everyone loves a champion, including us! We really need fundraising champions to help drive people to our Give 250 Connecticut profile on October 27-31. Contact us for more information on how to become a fundraising champion!
Thank you in advance for your support!
Subject: Today’s the Day | Put Your Giving Shoes On
[Salutation],
Give 250 Connecticut is TODAY, and we are asking you to join us in our efforts to make this the most awesome online giving event Connecticut has ever seen!
We are writing to ask you to take five minutes to give to [name of municipality or organization - make a hyperlink to your Give 250 Connecticut page]. After that, you can give to other committees that do work that you support or just kick back and watch how high the giving can go at give250ct.org!
Your donation of any amount will help [give specific examples, or insert a sliding scale of what $25, $50, $100 etc can do].
Here’s how you can make a HUGE difference today:
- Make a donation (link to your Give 250 Connecticut page!)
- Spread the word. Text a friend. Forward this email. Post on Facebook and Instagram using the hashtag give250ct. Oh, and you can also just tell someone in person – that works, too.
Subject: You’ve helped us get closer to our goal for Give 250 Connecticut!
[Salutation],
Thanks to your generous donation, we are [$ amount] closer to reaching our goal of [$ amount] raised for Give 250 Connecticut! To help us cross the finish line, please share the attached ‘I Gave’ graphic across your social media accounts directing your peers to our campaign page [Link to Campaign].
We appreciate your support, and look forward to providing updates on all the great things we’ll be able to accomplish thanks to your generosity.
Subject: We can’t thank you enough for your generosity!
[Salutation],
We are still in awe of the generosity shown to [municipality or organization name] during Give 250 Connecticut. From October 27-31 our organization took part in 108 hours of giving to connect with our community of supporters.
Because of donors like you, we were able to raise [Dollars Raised] to further our mission of [municipality or organization's mission]. Each gift made today will play a critical role in allowing us to serve our community and create a larger impact.
We look forward to the future of [municipality or organization name] with great anticipation as we use funds raised during Give 250 Connecticut to [Include a quick message including any upcoming projects or how your group plans to use funds that were raised during the giving event.]
Your relationship with [municipality or organization name] is important to us and we want to share news and updates with you.
Stay connected by [subscribing to our newsletter], and following us on our social media channels.
Facebook -
Instagram -
We look forward to engaging with you throughout the year and offering ways for you to stay involved with our cause.
“[Include a quote from a leader of your municipality or organization about your experience taking part in Give 250 Connecticut]"
With Gratitude,
[Name]
P.S. Your gift receipt was automatically sent to your email from notifications@givegab.com. If you need a copy of your receipt please reach out to give250@ct250.org for assistance.
Communications Timeline
Download the Comprehensive Communication Guide to Prepare for Give 250 Connecticut!
Major Milestones
Before the Event
The Give 250 Connecticut Team will:
- Encourage municipalities and affiliate organizations to sign up for Give 250 Connecticut
- Network with and recruit local community & organizational leaders to expand and amplify Give 250 Connecticut’s message to donors, and other general supporters
- Work with local newspapers, radio stations, and other media outlets to spread the word to a wider audience about Give 250 Connecticut
- Offer trainings to those participating in Give 250 Connecticut, and those interested in the opportunity, on giving day best practices.
- Develop content for participants in Give 250 Connecticut to use, and for use on give250ct social media pages, Facebook and Instagram.
- Provide more resources to local leaders to expand and amplify Give 250 Connecticut’s message to donors, and other general supporters
- Finalize partnerships with local businesses to benefit every municipality and affiliate participating in Give 250 Connecticut
You should:
- Sign up for Give 250 Connecticut and customize your profile
- Assemble your Give 250 Connecticut team and involve them in planning how your Give 250 Connecticut campaign will contribute to projects your group is working on
- Attend an open office hour or watch a webinar to learn about Give 250 Connecticut, how to promote your Give 250 Connecticut campaign, and how to recruit and utilize peer-to-peer fundraisers
- Discover all the resources available for you to use in your organizer toolkit (email marketing, social media posts, graphics, planning guide, and more!)
- Craft your campaign story. How are you celebrating Give 250 Connecticut? How will you use the funds raised during Give 250 Connecticut? Why should donors give to you on Give 250 Connecticut? Watch our Storytelling Training Video to learn more!
- Recruit fundraising champions for your campaign. You can use your committee, board, volunteers, or staff!
- Develop your messaging plan to ensure your community knows you are participating in Give 250 Connecticut from October 27-31. Download the email and social media timelines in the Organizer Toolkit to get a head start!
- Send out a save the date email and social media post to all of your supporters! Download the Give 250 Connecticut “Save the Date” graphic from the Organizer Toolkit to make sure your messages stand out!
- Post on social media regularly about Give 250 Connecticut, using the hashtag give250ct
- Email your supporters with additional details about Give 250 Connecticut. How do they give? Why should they give? When should they give?
- Ensure your campaign story and messaging are ready to go. Make a test donation to make sure you understand the process.
During Give 250 Connecticut
The Give 250 Connecticut Team will:
- Heavily promote Give 250 Connecticut to all media outlets across the region
- Provide support to all participants and their supporters
You should:
- Post on social media regularly about Give 250 Connecticut, using the hashtag give250ct
- Email your supporters with updates and how they can help your Give 250 Connecticut campaign
- Thank your supporters in real-time on social media, in emails, or give them a call!
- Celebrate!
Beyond
The Give 250 Connecticut Team will:
- Share statistics from Give 250 Connecticut, including participant success stories, and describe the powerful change that will happen as a result of the generous donations to America 250 | CT organizers.
You should:
- Share the results from your Give 250 Connecticut participation and what those results mean.
- Thank your donors and let them know exactly what their donations mean for your program.
- Send handwritten notes to your fundraising champions and your committee/board for their assistance.
- Send updates on how the donations you received are being used. Keep your donors engaged by letting them know how their money is benefiting your municipality or organization's work.